Student Welfare2018-12-12T10:34:32+00:00

Student Welfare

If you are undergoing medical or personal problems which are affecting your studies, or which you think may affect your studies you should contact your Academic and Personal Tutor and explain the problem (either during the Tutor’s feedback and consultation hour, or by making an appointment to see the Tutor via email). You should see your Academic and Personal Tutor as soon as possible when you have a problem. In the absence of a Personal Tutor, a Year Tutor may be contacted.

Director of Student Welfare

Director of Student Welfare
Director of Student WelfareZoe Ollerenshaw

Appointments to discuss a medical or personal matter in private can be made by emailing

If you are having personal and or medical problems that affect your attendance  you should complete the standard University Extenuating Circumstances Form. The form should be accompanied by evidence (if applicable) from the University Health Service (which requires completion of the electronic version of the form, available via the above link) or information appended to a hard copy of the form from their own GP.

Students should where possible provide evidence obtained from the University Health Service.

Providing Supporting Evidence

Hard copies of the form should be submitted to the Law Student Experience Office. (Hard copies of forms should also be used for submission to the Law Student Experience Office when attaching official documentation such as:

  • Hospital letters
  • Death Certificates
  • Letters from professional bodies (social workers, counsellors)
  • Communications from the police

In more serious cases the Personal Tutor will give advice on the implications of being treated as Not Assessed, or taking Leave of Absence.
Any relevant medical evidence relating to assessment periods needs to be submitted as soon as possible after the illness or event and dated appropriately

Student Welfare Committee

The Student Welfare Committee considers all Extenuating Circumstances Forms in relation to performance in assessments. It will consider that information together with the examination results of students and may:

  • Recommend that the information simply be noted (this will be done where information is unlikely to have affected student progress or examination performance (for example a brief illness early in a semester) and remain on file
  • Recommend that you be awarded module return/s of NA (Not Assessed). If you are awarded NA’s at your first sit in the Autumn or Spring you must attempt the relevant resit assessments in August in order to proceed to the next Level of study. The Committee reserves the right, based on personal or medical evidence submitted by you to NA any overall module mark (pass or fail) obtained by a student. An NA recommendation may also be made where your preparation for assessments has been severely affected by serious on-going medical or personal problems.
  • Recommend to the Spring Semester Level 3 and 4 Examination Board that overall consideration be given to the fact that performance may have been affected by continued ongoing medical and/or personal circumstances noted previously on file and request that discretion be exercised should a student fall into a discretionary degree classification zone. Students are advised to contact their Personal and Academic Tutor for guidance on the consequences of a being awarded a Not-Assessed (NA) or Not-Completed (NC) classification. They should also read the rules on submissions for a Not-Assessed return and submission for consideration at classification stage.
  • Should you not be able to take the re-sit in August and receive second NA for the same module/s during August you shall not be permitted to proceed to the following year of study.
  • Recommend (if appropriate) to the relevant Examinations Board that students are awarded additional marks for assessments based on personal or medical evidence submitted in the event that a module mark is a borderline category.

How does it work?

The Student Welfare Committee meets in advance of the Examination Board at the end of Semester 1, Semester 2 and the August supplementary period. It will meet prior to Examination Boards scheduled during the 2017/18 academic year.

You should ensure that medical and personal evidence which relates to assessment periods (such as absence from examinations on the grounds of illness) is promptly submitted to the Law Student Experience Office by the deadlines stated above. Information that is submitted late and without good reason will not be considered. Students must ensure that evidence to be considered by the Student Welfare Committee is submitted via the Extenuating Circumstances Form.

Committee Meeting Dates

Keep an eye on this space for announcements of the meeting dates of the Student Welfare Committee. The dates will also be published on the School of Law Calendar